Wedding Day Management (“Day-of-Coordination”)

WEDDING MANAGEMENT

a.k.a. “Day-of-Coordination”

You’re confident you can plan your wedding just the way you want it, but you don’t want to spend your big day fussing with decorations, answering questions, and stressing about the details.

Relax! I’ve got this. I’ll take over in the weeks leading up to your big day so you can chill the fuck out.

“Day-of-Coordination” is a completely misleading term that many of us in the wedding industry would like to do away with! It’s simply not possible to do a good job managing the many details of a wedding day without getting fully up to speed on your plans in advance, reviewing them with your team of event pros, and ensuring that nothing has fallen through the cracks. On average, my team and I will put in 30-40 hours to manage your wedding, roughly half of which are spent on detailed preparations before the big day.

Let me tell you how I do this coordination thing differently. Many planners will not assist you in any way until about a month before your wedding and that just doesn’t work for me. Oh yeah, and it’s not great for you, either!

The way I see it is this: you’re making a substantial investment when you hire me, and you’re doing so in order to alleviate stress and end up with a smooth, relaxed wedding day. The best way to achieve that is for you to have someone who has planned lots of weddings (that’s me!) hanging out with you, giving you advice, catching potential problems before they become disasters, and generally being your wedding planning BFF. And being involved from the start actually makes my job easier.

So. You’re going to get all the usual stuff that every other planner includes in a management/coordination package (check that out below) and you’re also going to get a few extras that aren’t usually included in this service, because I think they’re actually essential.

For starters, we’ll begin working together as soon as you hire me. You do not have to wait until the month or two before your wedding to get planning help from me. You’ll have unlimited access via email and phone for my guidance as you plan.

You also get a complimentary membership in my Choose Your Own Wedding planning subscription program, where you’ll have access to a complete online wedding planning course with video lessons, workbooks, spreadsheets, templates and advice to get this thing planned on your own. As part of your subscription, you’ll be invited to our private Facebook community for on-demand help and support as well as our live monthly wedding planning Q&A calls.

Then I’m gonna ensure the plans you’re making are solid – as you connect with other event pros, you’ll have the option to send their proposals my way for review before you book them. Which means you’ll get any tips and suggestions I have before you commit and I’ll alert you if I notice any red flags.

Lastly, you get all the usual standard stuff that comes with a wedding coordination package!

Wedding Day Management includes:

  • Unlimited, ongoing consultation via phone and email
  • Review of vendor proposals, schedules, and contracts as you plan
  • Pre-wedding meeting about two months before your big day to go through all the details and answer any outstanding questions
  • Creation of a detailed Wedding Day timeline, setup and breakdown plans, and other organizational documents
  • Event flow and floor plan guidance
  • Confirmation of all vendor services and schedules prior to wedding / vendor liaison in the week leading up to your wedding (in other words: I handle all the phone calls and emails, so you don’t have to!)
  • Rehearsal management (up to 2 hours)
  • Choose Your Own Wedding planning subscription

Start-to-Finish Wedding Day Coordination, where my team and I will:

  • Attend to your needs throughout the day
  • Be the main point of contact for service providers
  • Setup / breakdown your personal decor items
  • Direct vendors, wedding party, and guests
  • Manage and adjust event timing throughout the day
  • Ensure key players are available for internal events such as speeches, first dances, cake cutting, etc.
  • Handle any issues or emergencies that arise
  • Distribute final payments and gratuities, if desired
  • Provide a wedding day emergency kit
Fluffing your train before your grand entrance - just one of the many things I'll do as your Wedding Day Manager! 📷: Justine Bursoni Photography
Fluffing your train before your grand entrance - just one of the many things I'll do as your Wedding Day Manager!
📷: Justine Bursoni Photography

$2250 - 4000+

Exact pricing is based on the size and scope of your wedding.
Travel to any location within the continental United States is included.

Availability: Contact me to check your date – a few dates are still available for fall 2018 and 2019 weddings.
Wedding Day Management may be booked, once you have a confirmed date and venue, up to 12 months prior to your wedding.

SMALL WEDDING MANAGEMENT

with an Aisle Less Traveled associate coordinator

Wedding with fewer than 100 guests, a single location for ceremony and reception, and a tight budget? This package is for you!

I’m building a network of wedding coordinators, most of whom are theatrical stage managers (why that’s awesome), across the nation. If available in your wedding destination, I can connect you with one of these magical people at a more affordable price. 

Aisle Less Traveled associate coordinator Kelly zips Kiley into her wedding gown. Photo: Christy Tyler Photography
Aisle Less Traveled associate coordinator Kelly helps Kiley into her wedding gown.
© Christy Tyler Photography.

My associate coordinators have each assisted me for several seasons, and I’m fully confident in their ability manage your day. In addition to having trained with me, they have ongoing access to me as a mentor. You can rest assured that if an issue arises that they haven’t handled before, they’ve got my expertise to get them – and you – through.

Small Wedding Management includes the following services, provided by an Aisle Less Traveled associate coordinator:

  • Unlimited, ongoing consultation via phone and email
  • Pre-wedding meeting about two months before your big day to go through all the details and answer any outstanding questions
  • Creation of a detailed Wedding Day timeline, setup and breakdown plans, and other organizational documents
  • Confirmation of all vendor services and schedules prior to wedding / vendor liaison in the week leading up to your wedding
  • Rehearsal management (up to 2 hours)
  • Start-to-Finish Wedding Day Coordination, as described above

$1575

Small Wedding Management is limited to weddings with fewer than 100 guests and a single location for ceremony and reception. It may be booked up to 6 months in advance and is available in the following metro areas:

Chicago, Illinois
Cedar Rapids and Des Moines, Iowa
Minneapolis/St. Paul, Minnesota 

Small Wedding Management packages are not eligible for free travel, but may be booked in locations other than those listed if an associate coordinator is available to travel to your wedding location. Travel fees according to our current travel policy will apply in addition to the coordination fee.

All Aisle Less Traveled weddings start with a free consultation so we can get to know one another. We’ll be spending a ton of time together, especially on your wedding day, so it’s crucial that we like hanging out together!!

It’s kind of like that all-important first date after you’ve messaged back and forth for a week: do we have the right wedding planning chemistry? I hope so! But if not, no worries – we’ll go our separate ways, and I know you’ll find a planner you do jive well with.

After we meet, I’ll get to work on a customized proposal for you – it’ll have all the details and the exact pricing for your package, including any travel costs, so there are no surprises. If it looks good, then we’ll be ready to get started; if you want to see how the price would change if you added something you really want or took off something you can maybe do yourself, that’s cool! I’ll be happy to revise until we find the right combination of services that fits your budget.

So, what are you waiting for?

Not quite ready to click that button? Come get to know me in my free Facebook group.