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Wedding Management
A.K.A. "Day-of-Coordination"
You’re confident you can plan your wedding just the way you want it, but you don’t want to spend your big day fussing with decorations, answering questions, and stressing about the details. Relax! We’ve got this. We’ll take over in the weeks leading up to your big day so you can chill the fuck out!
How We Do Wedding Coordination Differently
Many wedding coordinators will not assist you in any way until a month or so before your wedding and that’s… not great for you (or for us, TBH.)
You’re making a substantial investment when you hire us and you’re doing that in order to ditch the stress and have a relaxed wedding day that you can actually enjoy.
The best way to get that is to have someone who has planned a lot of weddings looking over your shoulder, giving you advice, catching potential problems before they become disasters, and generally being your wedding planning BFF from day one.
So that’s what we’re gonna do.
(And by the way, the reason we don’t call this service “day-of-coordination” is because that’s not a real thing. There’s no way someone can show up on your wedding day, with no preparation, and expect to do a good job managing it. We also don’t call it “month-of-coordination” because, as you’re about to read, we’re on your team from the moment you hire us which means you don’t have to wait until your wedding is only a month away for us to help.)
Ok, sounds cool, but WTF does that even mean?
- Unlimited access to our wedding planner brains via phone, text, and email for all of your questions, concerns, rants, and ideas from the moment you hire us.
- An initial meeting right after you book us to create a draft timeline of your wedding day – a key document that will be super helpful as you book the rest of your vendor team, many of whom will need to know your intended schedule in order to give you pricing and proposals.
- Regular check-ins throughout the process to make sure you are staying sane and getting things done.
- A personal wedding dashboard with links to just about everything you need to plan, including our Big-Ass Wedding Planning Checklist, Wedding Budget spreadsheet, and all of your wedding planning documents.
- Exclusive discounts for Aisle Less Traveled clients from some of the biggest names in wedding invitations, live streaming, and more.
- An Alt+Ctrl+Wed™ membership, which will walk you through how to do all the planning stuff, complete with all the templates, checklists, spreadsheets, etc. you need and personal support along the way.
- We’re gonna make sure your plans are solid – which means you can send schedules, proposals, contracts, etc. our way to get our expert opinions, red flag alerts, and money-saving tips before you book them or make expensive mistakes.
And that's just the bonus stuff!
You'll also get the usual services that every great wedding planner includes in a wedding coordination package:
- Wedding logistics meeting about three months before your big day to get all those plans from your brains/notes into ours.
- Creation of detailed wedding timeline, photo shot list, packing list, setup and strike plan, and other organizational docs.
- Access to our preferred software platform for managing your guest list and creating your floor plans.
- Final details meeting about a month out to review/confirm your plans
- Check-ins with each of your vendors to confirm the plans, get all questions answered and details ironed out, and distribute critical wedding day info.
- We’re the liaison with vendors for the two weeks leading up to your wedding – which means all those last-minute questions land in our inbox, not yours
- Facilitation of your rehearsal in tandem with your officiant
- Start-to-finish management of the actual wedding day with two wedding managers, which we’ll be happy to describe in detail at your consultation!
Availability
So that we can give you our full attention, we accept a maximum of fifteen wedding management clients each year to ensure we can give your wedding the attention it deserves.
Wedding Management may be booked up to fifteen months before your wedding, once you have a confirmed date and venue. Need help finding a venue? We offer that service a la carte! Inquire below.
Investment
Fees are based on the size, scope, and location of your wedding. Weddings with large guest counts, multiple locations and/or extensive DIY elements fall on the higher end of this range, while weddings with smaller guest counts, ceremony & reception in the same location, and little or no DIY land on the lower end.
Our wedding management rate begins at 4975 to work with Cindy and 4500 to work with an associate planner on our team.
Recommended for wedding budgets of 40k+.
Ready to start planning together? Give us your deets:
All weddings are subject to the COVID-19 policies below, so please scroll down to read through them before you inquire!
FAQ
Wedding Planning & Design and Event Design & Wedding Management packages can be booked up to two years before your anticipated wedding date.
Wedding Management packages may be booked up to one year in advance, once you have a confirmed date and venue. (Need a venue? Go ahead and inquire – we can help you find the perfect one!)
Due to the number of inquiries we receive, we do not hold dates. If you’re interested in planning with us, inquire now so that we can get your no-obligation consultation on our calendar. You will receive your custom proposal and planning contract following your consultation. We encourage you to sign it as soon as you decide you’d like to work with us in order to secure your date.
Yes, absolutely! Our packages are meant to broadly categorize the services we offer. For many people, one of the packages above will be the perfect fit, but others need or want something in between.
Since no two weddings or couples are exactly alike, we’ll create a customized planning package for you after we learn more about you and your wedding vision through our inquiry form and the conversation we’ll have at your complimentary consultation.
As a team who cares deeply about accessibility – including how COVID affects those who are disabled or immunocompromised, we take COVID very seriously. Here’s what we’re doing to keep everyone as safe as possible:
- Our team is fully vaccinated and boosted.
- We will wear masks during events and in-person meetings for the foreseeable future.
- We conduct most of our planning meetings virtually, which minimizes potential exposure (and is super convenient, too.)
- We will work together with you to develop a COVID prevention and safety policy for your wedding, if you’d like one, and to ensure that your wedding complies with any local government or health department mandates that are in effect.
- We are only accepting weddings within the Pacific Northwest planned for up to 150 guests.
- Our team only works one wedding per weekend to ensure that we can isolate between events and that we have backup staff available in case of illness. (And to give you our full attention!)
- All Aisle Less Traveled contracts include one no-fee postponement if your wedding cannot be held as planned due to COVID.
Here’s what we expect of you:
- We ask you to protect us and our families by being up to date on your own vaccines and boosters.
- We appreciate you wearing masks when we meet in person to plan your wedding, though it’s not required.
- We do not expect you or your guests to mask at your wedding, though we are happy to support you in making that request of your guests or vendors if it’s important to you.
It depends on what we have planned in our personal lives, but it’s possible! A $1000 surcharge will be added to our fee as compensation to cover a higher holiday pay rate for our team and as compensation for giving up time that we would have otherwise spent with our loved ones.
Holidays and special family dates subject to this surcharge are: Memorial Day weekend (Friday-Monday), Juneteenth, June 30th, Independence Day weekend (Friday-Monday), Labor Day weekend (Friday-Monday), September 16th & 17th, Thanksgiving weekend (Thursday-Sunday), December 15th, and our winter break from December 22nd through January 5th.
We do! Alt+Ctrl+Wed™ is our virtual wedding planning membership for folks on smaller budgets or who simply prefer to tackle the planning on their own. You’ll get instant access to our comprehensive wedding planning portal with all the checklists, spreadsheets, templates, money-saving tips, and advice you need. Plus, ask us all of your planning questions in our private Discord community.
Alt+Ctrl+Wed™ is priced on a sliding scale starting at $297. Once you join, you have access for as long as you need it. There are no recurring fees (but you can space your payment out over three months if it’s easier on your wallet.)
If you need one-on-one or done-for-you support with just a few pieces of your wedding plans, you can build your own wedding planning package from our suite of a la carte services, which start at $49.
It depends! Our Planning & Design package is only offered in the Seattle metro area. That’s because in order to find you the best venue and vendor team, we have to know the local industry. Seattle is what we know best.
Event Design and Wedding Management packages, along with some custom packages depending on what’s included, are also available in the Portland metro area – where we know quite a few incredible wedding pros.
Wedding Management packages are available throughout the Pacific Northwest, within about 6 hours of driving time from Seattle.
For weddings in other locations looking for more support, please ask about our Guided Wedding Planning package, where we’ll help you through every step of planning. Then, we will connect with your local wedding planner to handoff the details so they can be fully up to speed to run your wedding day.
Our planning memberships and a la carte services are all provided virtually and are available throughout the US.
Regrettably, due to the extremely confusing nature of international sales taxes and work visas, we do not currently offer our services outside of the United States.
Yep! We welcome marriers of all genders, identities, and relationship configurations. As well as all body sizes, abilities, skin colors, religious beliefs or lack thereof, and countries of origin. You can learn more about our DEI commitments here. Basically, we welcome everyone!
(However, we do not work with haters, so if you’re anti-gay, anti-trans, anti-fat, racist, xenophobic, etc., kindly show yourself the fuck out.)
Yes! While wedding planning is our main focus, we’re happy to plan any kind of event you’re dreaming up. Our rates begin at $4000 for Saturday events, $3500 for Friday and Sunday events, and $3000 for weekday events. Please email us to get started.
Photo credits:
Header: Maddy & Kevin by Anastasia Page; purple section: Caroline & Jenny by Anamaria Vieriu; teal section: Elissa & Erin by Danielle Barnum; gold section: Holly & Matt by Amanda Summerlin.