Wedding Management

a.k.a. "Day-of-Coordination"

You’re confident you can plan your wedding just the way you want it, but you don’t want to spend your big day fussing with decorations, answering questions, and stressing about the details.

Relax! We’ve got this. We’ll take over in the weeks leading up to your big day so you can chill the fuck out.

Two brides smiling at each other
Photo © Anamaria Vieriu

How We Do Wedding Coordination Differently

Many wedding coordinators will not assist you in any way until a month or so before your wedding and that’s… not great for you (or for us, TBH.)

You’re making a substantial investment when you hire us and you’re doing that in order to ditch the stress and have a relaxed wedding day that you can actually enjoy.

The best way to get that is to have someone who has planned a lot of weddings looking over your shoulder, giving you advice, catching potential problems before they become disasters, and generally being your wedding planning BFF from day one.

So that’s what we’re gonna do.

(And by the way, the reason we don’t call this service “day-of-coordination” is because that’s not a real thing. There’s no way someone can show up on your wedding day, with no preparation, and expect to do a good job managing it. We also don’t call it “month-of-coordination” because, as you’re about to read, we’re on your team from the moment you hire us which means you don’t have to wait until your wedding is only a month away for us to help.)

Helping you into your wedding gown - just one of the many things I'll do as your Wedding Manager! Photo © Justine Bursoni Photography
Helping you into your wedding attire - just one of the many things we'll do as your Wedding Managers!
Photo © Justine Bursoni Photography

Ok, sounds cool, but WTF does that even mean?

  • Unlimited access to our wedding planner brains via phone, text, and email for all of your questions, concerns, rants, and ideas from the moment you hire us.
  • An initial meeting right after you book us to create a draft timeline of your wedding day – a key document that will be super helpful as you book the rest of your vendor team, many of whom will need to know your intended schedule in order to give you pricing and proposals.
  • Regular check-ins throughout the process to make sure you are staying sane and getting things done.
  • A private Slack channel to ask us quick questions or get our opinions in real time, any time, plus a group channel where you can hang out and share your planning wins and frustrations with our other rad clients.
  • A personal wedding dashboard with links to just about everything you need to plan, including our Big-Ass Wedding Planning Checklist, Wedding Budget spreadsheet, and all of your wedding planning documents.
  • Exclusive discounts for Aisle Less Traveled clients from some of the biggest names in wedding invitations, suit/tux rentals, and live streaming.
  • A Choose Your Own Wedding membership, which will walk you through how to do all the planning stuff, complete with all the templates, checklists, spreadsheets, etc. you need and personal support along the way.
  • We’re gonna make sure your plans are solid – which means you can send schedules, proposals, contracts, etc. our way to get our expert opinions, red flag alerts, and money-saving tips before you book them or make expensive mistakes.

And that's just the bonus stuff!

You'll also get the usual services that every great wedding planner includes in a wedding coordination package:

  • Wedding logistics meeting about three months before your big day to get all those plans from your brains/notes into ours.
  • Creation of detailed wedding timeline, photo shot list, packing list, setup and strike plan, and other organizational docs.
  • Access to our preferred software platform for managing your guest list and creating your floor plans.
  • Final details meeting about a month out to review/confirm your plans
  • Check-ins with each of your vendors to confirm the plans, get all questions answered and details ironed out, and distribute critical wedding day info.
  • We’re the liaison with vendors for the two weeks leading up to your wedding – which means all those last-minute questions land in our inbox, not yours
  • Facilitation of your rehearsal in tandem with your officiant
  • Start-to-finish management of the actual wedding day with two wedding managers, which we’ll be happy to describe in detail at your consultation!

$3,475 - 4,850+

Fees are based on the size and scope of your wedding. Weddings with large guest counts, multiple locations and/or extensive DIY elements fall on the higher end of this range, while weddings with smaller guest counts, ceremony & reception in the same location, and little or no DIY land on the lower end. 

Travel costs for weddings outside of the Seattle metro area are billed separately – read our travel policy here.

Availability: We have a few spots left for the fall of 2022 and are now booking all of 2023. Wedding Management may be booked up to fifteen months before your wedding, once you have a confirmed date and venue. All weddings are subject to the COVID-19 restrictions below.

Aisle Less Traveled policies for new wedding bookings during the COVID-19 pandemic:

  • All weddings must comply with government and health department mandates, including gathering limits, masks, and social distancing.
  • If at any time the local guidelines are stricter than those listed here, weddings must adhere to the stricter local guidelines.
  • Our team is fully vaccinated/boosted and will wear masks during events for the foreseeable future.
  • We will work together with you to develop a COVID prevention and safety policy for your wedding.
  • Pacific Northwest Weddings
    • Now booking weddings through early 2024 in Seattle, Portland, and the greater Pacific Northwest region.
    • We are currently accepting weddings planned for up to 150 guests.
    • Our team only works one wedding per weekend to ensure we can isolate between events and that we have backup staff available in case of illness.
  • Weddings Outside of the Pacific Northwest
    • Events will only be accepted when we can ensure at least 10 days after travel for isolation, testing, and treatment and when direct/non-stop flights are available between Seattle and the wedding location.
    • Wedding Management clients with events throughout the rest of the USA will be considered on a case-by-case basis.
    • We are not offering travel beyond the Pacific Northwest for our full-service Wedding Planning & Design packages at this time.
    • We are not accepting any international weddings at this time.
  • All Aisle Less Traveled contracts provide one no-fee postponement if your wedding cannot be held as planned due to COVID-19.
  • These policies will likely continue change as the pandemic, and our national response to it, progresses. Please reach out if you have any questions about them before scheduling your consultation.